2025 S ummer C amps Early Registration: Tuesday March 4, 2025 at 8:30am - Friday March 7, 2025 at 5:00pm Open Registration: Tuesday March 11, 2025 at 8:30am
EARLY REGISTRATION For families who participated in any of our 2024 summer camps and PRCS CARES families begins Tuesday March 4, 2025 at 8:30am-Friday March 7, 2025 at 5:00pm. OPEN REGISTRATION For all families for all summer camps starting Tuesday March 11, 2025 at 8:30am. METHODS TO REGISTER Online: PRCS Connect is our online registration system. Before your camp registration date, new households should create an account and existing households should check they can login. Make sure to add your child to your household before the first day of registration and that their correct age is listed. Visit loudoun.gov/PRCSConnect or contact PRCS if you need help: 703-777-0343 or prcs@loudoun.gov. In Person: You can register in person at PRCS sites or visit PRCS Main Office at 742 Miller Drive, Leesburg, VA 20175 Payments: Registration fees are due at the time of registration, unless otherwise noted. Online registrations must be paid by credit card. Cash, check, money order or credit card payments can be made in person. Checks or money orders must be made payable to “County of Loudoun.” Your driver’s license number must be included on the check. Many camps require a $25 non- refundable, non-transferable deposit at the time of registration with the balance to be paid three weeks before camp starts. PRCS CONNECT VIRTUAL WAITING ROOM If PRCS starts to receive a high-volume of users during the first weeks of registration, we may implement a Virtual Waiting Room for our PRCS Connect customers. Once you have entered the Virtual Waiting Room, you will retain your place in line. Rest assured that you keep your place in the Waiting Room line even if your phone goes to sleep, you lose your internet connection, or you close the Virtual Waiting Room page. When you return to the page, you will see your updated progress in the line. ePACT PRCS uses ePact to acquire documents for our camp programs. Our licensed and full-day camps may require additional documents. This essential documentation needs to be completed by the parents and guardians before a child can attend those camps. Once you have enrolled your child in a camp, you will receive an email from Loudoun PRCS via member.support@epactnetwork.com. The system offers a secure network to collect critical emergency data from families attending our programs and is a Health Insurance Portability and Accountability Act (HIPAA)-compliant online system. ePACT provides a dedicated portal for uploading medical forms, waivers and consent forms from parents and guardians, improving our ability to collect, manage and access critical information needed to help support our families and that are required by the state. PRCS CARES The PRCS Cares Camp program is available for most full-day weekly summer camps at all summer locations except at our Park locations. Sports camps and camps offered by contracted vendors are not included. Learn more about PRCS Cares program by visiting loudoun.gov/PRCS-Cares. NOTICE TO PARTICIPANTS All activities of a physical nature involve some risk. By registering for a county-sponsored camp/class requiring physical activity, you, as the participant or parent of a participant under the age of 18, assume the risk involved in participating in these activities. The Loudoun County Department of Parks, Recreation and Community Services
is dedicated to providing safe facilities and equipment for all participants, as well as qualified instructional staff to enhance your experience. Summer camps are coed, unless noted otherwise. Unless specifically declined, by registering for or participating in a PRCS-sponsored activity, participants give permission for the Loudoun County Department of Parks, Recreation and Community Services to use photographs and videos of themselves or their children for publicity in publications and other media, including social media, without limitation in order to increase community awareness of PRCS programs and services. HOLIDAYS Camps will not be held on Friday, July 4. Any additional no camp days are noted in the camp description. SUPPLIES & MATERIALS The cost of supplies and materials is included in the camp fee, unless otherwise noted. If a separate supply or material fee is required, it must be paid to the instructor on the first day of camp. PROGRAM ACCESSIBILITY/ADA The Loudoun County Department of Parks, Recreation and Community Services is committed to complying with the Americans with Disabilities Act (ADA). If you require a reasonable accommodation for any type of disability or need language assistance to participate, please contact prcsaccess@ loudoun.gov, 703-777-0343, TTY-711. At least three business days of advance notice is requested; some accommodations may require more than three days notice. ALLERGIES If a child has an allergy, parents must supply a complete list of foods or allergens specific to their child(ren). This information can be provided through ePACT or PRCS Connect; additionally parents can share information with the staff at the recreation and community centers, and parks. PROGRAM REFUNDS & CANCELLATIONS If you cancel a camp registration and make the request 15 or more days before the start date, a full refund will be offered. If you cancel a camp registration 14 or fewer days before the start date, a 50% refund will be offered. Camps that require a nonrefundable deposit shall receive a refund depending on the date the request was mas made, minus the nonrefundable deposit. Refund requests shall be submitted in writing and include the name of the participant and the camp activity number. Written requests must be dated and submitted by email, fax, or mail to the site or program manager. If you are dissatisfied with the quality of a camp in which you are currently enrolled, you may request a refund according to the refund policy or policy provided by the specific program. Our goal is to ensure quality programs. PRCS reserves the right to cancel, postpone or change any camp due to insufficient enrollment, inclement weather, public holidays or emergencies, or other reasonable causes. A full refund (including any applicable fees) will be offered if PRCS cancels. CLOSINGS/POSTPONEMENTS In case of inclement weather, public holidays or emergencies, the Department will determine cancelation or postponement of programs. If you are in doubt as to whether or not camp activities will be held, please contact the location or program offering the camp or call 703-777-0343.
SUMMER 2025 Our camp guide is organized by camp location. We hope this allows you to easily find many amazing and conveniently located camps to plan and provide a fun and enriching summer for your child(ren). For the latest summer camp information visit loudoun.gov/ PRCSConnect. Camp availability is subject to change. FOOD & BEVERAGES Please send your child(ren) to camp with a water bottle (no glass) and foods that are nut free. TABLE OF CONTENTS DAZE & FEST ............................................. 3 ADAPTIVE RECREATION ...................... 4 COMMUNITY CENTERS Bluemont Community Center................... 5 Douglass Community Center.................... 5 Loudoun Valley Community Center........ 6 Lovettsville Community Center............... 8 Lucketts Community Center...................... 8 Philomont Community Center............... 10 Sterling Community Center..................... 11 RECREATION & COMMUNITY CENTERS Claude Moore Recreation & Comm Center....................................... 12 Dulles South Recreation & Comm Center....................................... 16 PARKS Claude Moore Park................................... 22 Franklin Park............................................. 22 Franklin Park Performing & Visual Arts Center....................................... 23 Hal & Berni Hanson Regional Park....... 23
SPORTS ................................................... 24 TEENS .................................................. 11
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PRCS uses ePACT to collect emergency contacts and documents for many of our camps.
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