GENERAL INFORMATION what you need to know about...
activity, it must be paid directly to the instructor on the first day of class; do not include supply fees in registration payment.
WHERE TO FIND YOUR ACTIVITY GUIDE Activity Guides are available at PRCS centers, park visitor centers, and the Administrative Office located in Leesburg. Copies are also available at Loudoun County libraries and the County Government Center. The current issue is always available online at loudoun.gov/activityguide. RECEIVE INFORMATION Visit loudoun.gov/prcs to sign up to receive text and email messages about PRCS events, program registration dates, and other news. For announcements regarding information about County Government updates sign up for Alert Loudoun at loudoun.gov. For questions related to any PRCS program, event, or reservation, please email prcs@loudoun.gov or call 703-777-0343. REGISTRATION - NEW TIME Online and in-person registration for all activities begins at 6:30am on Thurs- day, 2/8/24 for county residents and begins at 6:30am on Thursday 2/15/24 for out-of-county residents. Walk-in registrations are available during business hours by location. Please note, assistance with registrations over the phone is limited during peak registration times. Online and in-person Senior Day and Overnight Trips registration begins at 9:00am on Wednesday 2/7/24 for County residents and senior center members (County or out-of-county). Senior Trips registration begins at 9:00am on Thurs- day 2/15/24 for out-of-county residents (who are not members). There is an ad- ditional 50% membership fee for out of county residents who sign up for a senior center membership. PRCS CONNECT ONLINE REGISTRATION PRCS Connect is our online registration system for enrolling in PRCS activ- ities, using a household identification number and password. A new household account can be requested online at loudoun.gov/PRCSconnect under “Create a new Account.” The first person listed in each household should be an adult. Each household account can host multiple members and will be utilized to register and pay for activities using VISA, Discover, or MasterCard. For forgotten ac- count IDs or passwords select “Login” for assistance. If additional assistance is required, please contact a local PRCS center, park or the Administrative Office before the first day of registration! REGISTRATION FOR LICENSED PROGRAMS Additional forms are required for licensed programs. Please refer to loudoun. gov/prcslp for specific registration guidelines for Licensed Preschool, CASA, CASA Academy, YAS, Daze and Fest summer camps, Adaptive Recreation camp and licensed camps. Please visit loudoun.gov/PRCSCares to learn how you can apply to receive financial assistance. PAYMENTS Registration fees are due at the time of registration, unless otherwise not- ed. Online registrations must be paid by credit card. In-person payments can be made by cash and credit card, or check and money order, made payable to “County of Loudoun.” Payments by check or money order can also be mailed to the PRCS Administrative Office but do not send cash or credit card information by mail. The cost of supplies and materials is included in the class or activity fee unless otherwise indicated. If a separate supply or material fee is listed for an
ANNUAL CHILDCARE STATEMENT Childcare statements can be run and printed using PRCS Connect at loudoun. gov/PRCSconnect, under “My Account > Reports > Childcare Statement.” The report will be sent to the email address associated with your PRCS Connect ac- count, and a statement can be printed for any calendar year but, the desired tax year must be selected. PROGRAM REFUNDS & CANCELLATIONS If you need to cancel a class/program registration, and you can make the re- quest 15 or more days before the start date, a full refund will be offered. If you cancel a class/program registration 14 or fewer days before the start date, a 50% refund will be offered. Cancellation requests must be submitted in writing. The request should be dated and sent by email, fax, or mail directly to the facility or program manager offering the class/program. If you are dissatisfied with the quality of a class/program in which you are currently enrolled, you may request a refund according to the refund policy or policy provided by the specific program. Our goal is to ensure quality programs. For Senior Trips: there are no refunds, although a refund minus a 25% admin- istrative fee may be issued if the spot is resold. If a participant needs to forward a spot for medical reasons, please call 571-258-3050 or 571-258-3051 atleast one week prior to the trip. For Community and Recreation Center Trips: Refunds can be requested 15 or more days before the start date, a 50% refund will be offered, and 14 or less no refunds will be offered. The Department reserves the right to cancel, postpone or change a class or activity due to insufficient enrollment, inclement weather, public holidays or emergencies or other reasonable causes. A full refund (including any applicable fees) will be offered if PRCS cancels. NOTICE TO PARTICIPANTS All activities of a physical nature involve some risk. By registering for a coun- ty-sponsored class requiring physical activity, you, as the participant or parent of a participant under the age of 18, assume the risk involved in participating in these activities. The Loudoun County Department of Parks, Recreation and Community Services is dedicated to providing safe facilities and equipment for all participants, as well as qualified instructional staff to enhance your experi- ence. Unless specifically declined, by registering for or participating in a PRCS-sponsored activity, participants give permission for the Loudoun County Department of Parks, Recreation and Community Services to use photographs and videos of themselves or their children for publicity in publications and other media, including social media, without limitation to increase community aware- ness of PRCS programs and services. TRANSPORTATION & TRIPS There will be no smoking or alcoholic beverages allowed on any vehicles used for Department trips including motor buses. For questions regarding the Senior Trips program please email seniortrips@loudoun.gov.
Page 82
General Registration Begins February 8
Powered by FlippingBook