ePACT PRCS licensed programs are now using ePACT, the documentation and support network, to collect the paperwork our department needs and what is required by the Virginia Department of Education Child Day Care Center Standards. This essential documentation is necessary for licensed programs and needs to be completed by the parents and guardians before a child can attend. Once you have enrolled your child in a PRCS licensed program, you will receive an email from Loudoun PRCS/ePACT. The system offers a secure network to collect critical emergency data from families attending our programs and is a Health Insurance Portability and Accountability Act (HIPAA)-compliant online system. ePACT provides a dedicated portal for uploading medical forms, waivers and consent forms from parents and guardians, improving our ability to collect, manage and access critical information needed to help support our families and that are required by the State. Required Paperwork Items below are required to be uploaded to complete each participant’s registration in licensed programs, in compliance with Virginia State Licensing. • Identity Verification Form (PRCS Childcare and Preschool Programs only.) Acceptable forms include an original or certified copy of the participant’s birth certificate, birth registration card, current passport, or report card. • Commonwealth of Virginia School Entrance Health Form (PRCS Childcare and Preschool Programs only.) Each participant is required to have the immunizations and vaccinations appropriate for an individual their age before acceptance into the program. The participant’s immunizations must be certified by a doctor. A participant may be exempted from the immunization requirements if the parents submit a “Certificate of Religious Exemption” found on this form. An alternative to the submission of the School Entrance Health form is to submit proof of enrollment in a Loudoun County Public School, such as a report card. • All programs: If the participant requires medication at site, a PRCS Medication Authorization Form will need to be completed before they can attend this PRCS program. Please see the Medication section for more information regarding the Long-Term Medication Authorization Form and the Short-Term Medication Authorization Form. • Disability and Medical Needs Form. If you would like to request additional support services for the participant, this form must be received prior to the start of the program. Payments Registration fees are due at the time of registration, unless otherwise noted. Online registrations must be paid by credit card. Cash, check, money order, or credit card payments can be made in person. Checks or money orders must be made payable to “County of Loudoun.” Payments by check or money order can also be mailed to the PRCS administrative office: 742 Miller Drive, PO Box 7800, Leesburg, VA 20177 . Do not send cash or credit card information by mail. Outstanding
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