• CASA or Camps (school age eligibility) - Ratio of 1:18 (with actual children present for the day), with no max group size • YAS (middle school eligibility) - Ratio of 1:20, with no max group size • Adaptive Recreation Camp (5-21 years) - Ratio of 1:4, with no max group size Picking up Participants PRCS programs use Brightwheel for participant check-in and check-out. If enrolled in a program which uses this software, primary parents/guardians will receive an email upon registration with instructions to activate their account in Brightwheel. Parents are required to send Brightwheel invitations to all additional authorized pick-ups, which must match authorized pick-ups on the participant’s information form. Any additional, same day or one-time pick-ups must be submitted in an email to the program’s administrative team. Staff will use the app to track participants, communicate with parents, and share important information about the program. Programs not using Brightwheel will require parents to sign participants in and out each day on an attendance sheet. Anyone picking up a participant must be at least 16 years old and listed as an authorized pick-up on the participant’s information form. Individuals listed as an authorized pick-up on the participant’s registration form must provide a government issued photo ID (passport, DMV issued ID, school ID) upon arrival at the PRCS facility. A participant will not be released to an authorized individual if a photo ID cannot be provided. Participants must be picked up by the time the program closes. A $15 per participant late pick-up fee will be assessed for every 15-minute period after time of closure. Upon your arrival, you will be asked to sign a late pick-up form. Parents/guardians who are frequently late may be asked to seek an alternate program. Late pick-up fees are due with the next program fee or within two weeks of the end of the program. A parent/guardian arriving after the closing time of the program should notify the facility as soon as they know they are going to be late. If no communication has been received from parents/guardians about arriving late, site staff will contact the parents/guardians first, and if unable to reach the parent/guardian with information provided on the participant’s information form, staff will then start contacting emergency contacts to arrange to pick up the participant. Ride Share Programs If families use a ride share program to pick up their child, they must enter the company as an authorized pick-up, in writing, to PRCS staff. For programs using brightwheel, the company should be entered as an authorized pick up and use the pin number associated when signing out the participant. Parents must inform the company driver of the child’s name, text the PRCS staff the name of the driver each day the company is being used for picking up the participant, and driver must present ID to staff releasing child. Staff will enter driver’s name in the notes in brightwheel or the attendance roster used to sign the participant out of the program.
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