b. The staff will inform parents if they insist on driving themselves after the alternative arrangement has been made to safely transport the child, that they are obligated to report this to law enforcement. c. If parent refuses subsection a and b, inform them that you are obligated to report this to law enforcement immediately. 3. If the Parent/Guardian Insists on Taking the Child: a. If the individual refuses to cooperate and insists on leaving with the participant, staff will contact local law enforcement and/or child protective services if necessary. b. Staff will document the incident in detail, including observations and actions taken. 4. Confidentiality and Follow-Up: a. Any concerns regarding suspected substance use will be handled with discretion and professionalism. b. The PRCS program may request a meeting with the parent/guardian to discuss the incident and review policies to ensure the participant's ongoing safety. c. Repeated incidents may result in termination of childcare services. This policy is in place to protect children and ensure their safety at all times. We appreciate the cooperation of all families in upholding this standard. Accident and Incident Reports All accident and incident reports will be completed as these situations occur. Parents will be notified of minor incidents or accidents upon picking up their participant. Parents will be notified immediately of incidents or accidents requiring medical attention, including head injuries. Reports must be signed by parents upon receipt. Daily Program Information for Participants Dress Participants should wear comfortable clothing that they do not mind getting dirty and closed-toe shoes. Personal Items A designated area will be provided for participant's personal belongings. All participants are encouraged to have a backpack for their belongings. Participants are strongly discouraged from bringing valuable items to the program. Cell phones cannot be used at the program and should be kept in backpack. Staff are not responsible for money or personal belongings. Outdoor Play Outdoor play is an important part of our daily schedule, and all programs will go outside a minimum of 15 minutes per day for a 3-hour program, 30 minutes per day for program length between 3-5 hours and 1 hour per day if program length is over 5 hours. We ask that you dress your participant appropriately to the weather conditions. During periods of extreme cold or extreme heat, PRCS staff will alter outdoor activities. PRCS will follow advisory warnings issued by the National Weather Service.
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