2024 S ummer C amps Early Registration: Tuesday, March 5, 2024, at 8:30am - Friday, March 8, 2024, at 5:00pm Open Registration: Tuesday, March 12, 2024, at 8:30am
Unless specifically declined, by registering for or participating in a PRCS-sponsored activity, participants give permission for the Loudoun County Department of Parks, Recreation and Community Services to use photographs and videos of themselves or their children for publicity in publications and other media, including social media, without limitation in order to increase community awareness of PRCS programs and services. HOLIDAYS Camps will not be held on Thursday, July 4, any additional no camp days are noted in the camp description. SUPPLIES & MATERIALS The cost of supplies and materials is included in the camp fee, unless otherwise noted. If a separate supply or material fee is required, it must be paid to the instructor on the first day of camp. PROGRAM ACCESSIBILITY/ADA The Loudoun County Department of Parks, Recreation and Community Services is committed to complying with the Americans with Disabilities Act (ADA). If you require a reasonable accommodation for any type of disability or need language assistance to participate, please contact adaptrec@ loudoun.gov, 703-777-0343, TTY-711. At least three business days of advance notice is requested; some accommodations may require more than three days notice. ALLERGIES If a child has an allergy, parents need to supply a complete list of what foods or allergens their child(ren) are allergic to and therefore need to be avoided. This information can be provided through the ePACT with our licensed camps or parents can share information with the staff at the recreation and community centers, and parks. PROGRAM REFUNDS & CANCELATIONS If you cancel a camp registration and make the request 15 or more days before the start date, a full refund will be offered. If you cancel a camp registration 14 or fewer days before the start date, a 50% refund will be offered. Camps that require a nonrefundable deposit shall receive a refund depending on the date the request was mas made, minus the nonrefundable deposit. Refund requests shall be submitted in writing and include the name of the participant, and the camp activity number. Written requests need to be dated and submitted by email, fax, or mail to the site or program manager. If you are dissatisfied with the quality of a camp in which you are currently enrolled, you may request a refund according to the refund policy or policy provided by the specific program. Our goal is to ensure quality programs. The Department reserves the right to cancel, postpone or change any camp due to insufficient enrollment, inclement weather, public holidays or emergencies or other reasonable causes. A full refund (including any applicable fees) will be offered if PRCS cancels. Daze/Fest Camps Cancelation Policy: If you wish to cancel a week of camp, please email camp@loudoun.gov. As a reminder, the weekly deposit of $25 is nonrefundable. If you have made payment on a week of camp and cancel 15 or more days before the start date, you will receive the remaining balance you have paid. If you cancel a camp registration 14 or fewer days before the start date, you will receive 50% of the balance you have paid. Closings/Postponements In case of inclement weather, public holidays or emergencies, the Department will determine cancelation or postponement of programs. If you are in doubt as to whether or not camp activities will be held, please contact the location or program offering the camp or call 703-777-0343.
EARLY REGISTRATION For families who participated in any of our 2023 Summer Camps (licensed and non-licensed) and PRCS CARES families begins Tuesday, March 5, 2024, at 8:30am-Friday, March 8, 2024, at 5:00pm OPEN REGISTRATION For all families for all Summer Camps starting Tuesday, March 12, 2024, at 8:30am . ePACT PRCS licensed camps are now using ePACT, the documentation and support network, to collect the paperwork our department needs and what is required by the Virginia Department of Education Child Day Care Center Standards. This essential documentation is necessary for Daze, Fest, Adaptive Rec, and other licensed camps, and needs to be completed by the parents and guardians before a child can attend those camps. Once you have enrolled your child in a PRCS licensed camp, you will receive an email from Loudoun PRCS/ePACT. The system offers a secure network to collect critical emergency data from families attending our programs and is a Health Insurance Portability and Accountability Act (HIPAA)-compliant online system. ePACT provides a dedicated portal for uploading medical forms, waivers and consent forms from parents and guardians, improving our ability to collect, manage and access critical information needed to help support our families and that are required by the State. METHODS TO REGISTER Online: PRCS Connect is our online registration system. Before your camp registration date, new households should create an account and existing households should check they can login. Make sure to add your child to your household before the first day of registration and that they have their correct age. Visit loudoun.gov/PRCSConnect or contact PRCS if you need help: 703-777-0343 or prcs@loudoun.gov. In Person: You can register in person at PRCS sites or visit PRCS Main Office at 742 Miller Drive, Leesburg, VA 20175 Payments: Registration fees are due at the time of registration, unless otherwise noted. Online registrations must be paid by credit card. Cash, check, money order or credit card payments can be made in person. Checks or money orders must be made payable to “County of Loudoun.” Your driver’s license number must be included on the check. Do not include supply fees in the total paid. Supply fees are payable to the instructor at the first day of camp. Licensed Camps require a $25 non-refundable, non-transferable deposit at the time of registration with the balance to be paid three weeks before camp starts. All licensed full-day camps offer discounts for any family that is part of the PRCS Cares program, visit loudoun.gov/PRCS- Cares for program details. NOTICE TO PARTICIPANTS Visit loudoun.gov/camps, email camp@loudoun.gov for Daze and Fest inquiries or contact your desired park or community/ recreation center for more information. For Adaptive Recreation Camp inquires email adaptiverecreationcamp@ loudoun.gov. All activities of a physical nature involve some risk. By registering for a county-sponsored camp/class requiring physical activity, you, as the participant or parent of a participant under the age of 18, assume the risk involved in participating in these activities. The Loudoun County Department of Parks, Recreation and Community Services is dedicated to providing safe facilities and equipment for all participants, as well as qualified instructional staff to enhance your experience. Summer camps are coed, unless noted otherwise.
SUMMER 2024 Our camp guide is organized by camp location. We hope this allows you to easily find many amazing and conveniently located camps to plan and provide a fun and enriching summer for your child(ren). For the latest summer camp information visit loudoun.gov/PRCSConnect. Camp availability is subject to change. TABLE OF CONTENTS DAZE & FEST ................................................... 3 ADAPTIVE RECREATION ............................ 4 COMMUNITY CENTERS Bluemont Community Center......................... 5 Douglass Community Center.......................... 6 Loudoun Valley Community Center............... 6 Lovettsville Community Center...................... 8 Lucketts Community Center........................... 9 Philomont Community Center..................... 11 Sterling Community Center.......................... 11 RECREATION & COMMUNITY CENTERS Claude Moore Rec & Comm Center......... 14 Dulles South Rec & Comm Center............ 18 PARKS Banshee Reeks Nature Preserve............... 24 Claude Moore Park....................................... 24 Franklin Park................................................... 25 Hal & Berni Hanson Regional Park.............. 26
SPORTS ........................................................... 28
REGISTRATION TIPS .................................. 34
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loudoun.gov/Camps
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