GENERAL INFORMATION what you need to know about...
WHERE TO FIND YOUR ACTIVITY GUIDE Copies of the Activity Guide are available at PRCS centers and parks, as well as Loudoun County libraries and the County Government Center. The current issue is always available online at www.loudoun.gov/prcs, where you can sign up to receive text and email messages about PRCS events, registration and other news. GENERAL REGISTRATION Online and walk-in registration for senior activities only begins at 9:00am on 11/9/22 for county residents. Online registration for all activ- ities begins at 12:01am on 11/10/22 for county residents and non-county residents starts at 12:01am on 11/17/22. ONLINE REGISTRATION WebTrac is the online registration system for enrolling in PRCS ac- tivities, using a household identification number and password. A new household account can be requested online at www.loudoun.gov/webtrac. A new account number and password will be sent to your email address in two to five business days. With a household ID number and password, you can register and pay for most activities using VISA, Discover, or MasterCard. If you have forgotten your account information, you can re - trieve your ID and password at www.loudoun.gov/webtrac. If you require additional assistance, please contact your local PRCS center/park or the administrative office before the first day of registration! REGISTRATION FOR LICENSED PROGRAMS Additional forms may be required for licensed programs. Please refer to the corresponding section in this activity guide or www.loudoun.gov/ prcslp for specific registration procedures for Licensed Preschool, CASA, YAS, Daze and Fest summer camps, Adaptive Recreation camp and li - censed trip camps. Proof of participation for current school year will be required for families in the CASAAssistance Program (families approved for the Loudoun County Public Schools Free and Reduced Lunch Pro - gram). PAYMENTS Registration fees are due at the time of registration, unless otherwise noted. Online registrations must be paid by credit card. Cash, check, money order, or credit card payments can be made in person. Checks or money orders must be made payable to “County of Loudoun.” Payments by check or money order can also be mailed to the PRCS administrative office. Do not send cash or credit card information by mail. Do not in - clude supply fees in total paid. Supply fees are payable to the instructor at the first class. TAX INFORMATION A global childcare statement can be printed using WebTrac. The option is located under “my account” after logging into WebTrac. A statement can be printed for any calendar year; however, the desired tax year must be selected. Visit www.loudoun.gov/webtrac.
PROGRAM REFUNDS & CANCELLATIONS Our goal is to ensure quality programs. If you are dissatisfied with the quality of a class/program in which you are currently enrolled, you may request a refund according to the following policy or policy provided by the specific program: Refund requests must be submitted in writing and include an explanation of why the participant is disappointed with the quality of the particular class/program. The written request should be dated and sent by email, fax, or mail directly to the facility manager or program manager offering the class/program. Only written requests will be accepted. The amount of any refund prorated based on the number of remaining class/program sessions. If you need to cancel a class/program registration, and you make the request 15 or more days before the start date, a full refund will be offered - MINUS a 15% administrative fee (to a maximum of $15). If you cancel a class/program registration 14 or fewer days before the start date, a 50% refund will be offered. Cancellation requests must be submitted in writ- ing. The request should be dated and sent by email, fax, or mail directly to the facility or program manager offering the class/program. The Department reserves the right to cancel or change a class or activ - ity due to insufficient enrollment or other reasonable cause. A full refund (including any applicable registration fee) will be offered. FINANCIAL ASSISTANCE For qualifying families, financial support may be available for reim - bursement of the cost of certain Adaptive Recreation activities sponsored by Loudoun County PRCS. The major qualification for respite is MR di - agnosis. For more information, call MR Services at 703-777-0377. OUT-OF-COUNTY FEES An additional 50 percent of fees will be charged for individuals resid- ing outside of Loudoun County for annual senior center memberships. NOTICE TO PARTICIPANTS All activities of a physical nature involve some risk. By registering for a county-sponsored class requiring physical activity, you, as the participant or parent of a participant under the age of 18, assume the risk involved in participating in these activities. The Loudoun County Department of Parks, Recreation and Community Services is dedicated to providing safe facilities and equipment for all participants, as well as qualified instruc - tional staff to enhance your experience. Unless specifically declined, by registering for or participating in a PRCS-sponsored activity, participants give permission for the Loudoun County Department of Parks, Recreation and Community Services to use photographs and videos of themselves or their children for publicity in publications and other media, including social media, without limitation in order to increase community awareness of PRCS programs and ser- vices. SUPPLIES & MATERIALS The cost of supplies and materials is included in the class or activity fee, unless otherwise indicated. If a supply/material fee is listed for an activity, it must be paid directly to the instructor on the first day of class.
Page 68
General Registration Begins November 10
Powered by FlippingBook